Live demonstrations & treatments

All exhibitors and speakers performing live demonstrations on stands or during a speaker sessions must complete the Live Demonstration Form and upload all necessary documentation for approval by the 1st September 2022. These submissions will then be checked to ensure they comply with venue and local authority regulations detailed later in this section. If you are unsure of anything in regards to this please contact operationsuk@easyfairs.com

Compulsory documentation

Please upload your documentation to the Live Demonstration Form before the 1st September 2022.

Please be aware that any sent after this date may not be approved in time or given permission to demonstrate at the show. The show is subject to visits from both the local authority and other licensing agencies and anyone deemed not to be demonstrating to the highest safety standard can and will be shut down.

Please note Botox and other injectables are not permitted to be performed on stands under current regulations. Should you wish to discuss performing Botox and other injectables at the show please contact ayesha.grosvenor@easyfairs.com 

 Documents to upload to the form:

  1. Detailed information on the treatment and persons performing them
  2. A method statement relating to the treatment 
  3. A risk assessment relating to the treatment 
  4. Public liability insurance certificate 
  5. Certificate of competence
  6. Copy of pre & post care advice 
  7. Sample of your patience consent form 
  8. Licence from the council 
  9. Proof of GMC registration details 

Approval must not be assumed until written approval is received. Once approval has been received no alteration may be made to the approved treatment / demonstration without further approval being sought.

Treatments & demonstrations guidelines

This section is intended as a guide to ensure the treatments and demonstrations best practice. All treatments and demonstrations must be performed only by medical practitioners and by using approved equipment and methods, in accordance with current industry accepted standards and practices relating to the treatment. Please also note that we have to adhere to the London Local Authorities act 1991 and as such this means that something that may not be classed a licensable in your own area is licensable in the borough of Newham and we must meet their conditions. please go to https://wwnewham.gov.uk/Pages/Services/Massage-and-special-treatment-licence.as for further information. Please also visit the exhibition eGuide section 45 ‘Special Treatments’ for further guidance.

Anaesthetics

It is an offence to use injected anaesthetics unless you are registered as a medical practitioner. 

A suitable surface local anaesthetic may be applied to the area using a clean, disposable applicator (i.e., sterile gauze) for each application. Ethyl chloride cannot be used; alternative substances must be provided. 

If you are using injected anaesthetics, you must provide relevant evidence of your registration as a medical practitioner to the organiser and/or supervising medical practitioners prior to the commencement of the event.

Botox, cholesterol and blood tests

Please note Botox and other injectables are not permitted to be performed on exhibitor stands under current regulation.

Botox and other injectables can only be performed from the purpose built CCR Live Injection Rooms onstage during speaker sessions. 

Should you wish to discuss performing Botox and other injectables at the show please contact ayesha.grosvenor@easyfairs.com to discuss the options surrounding this. 

These are classed as medical treatments. Botox should only be administered by a registered doctor or by a nurse under the supervision of a registered doctor. Doctors should be GMC registered.

Clinical waste

Clinical waste is defined in the Controlled Waste Regulation 1992 and it represents any waste which consists wholly or part of: human or animal tissue, blood or bodily fluids, excretions, drugs or other pharmaceutical products, swabs or dressing, syringes, needles, or sharp instruments which unless rendered safe may prove hazardous to any person coming into contact with it.

Clinical waste must be placed in yellow refuse bags, which should be sealed when no more than one third full; it must not be disposed of in general rubbish containers. It should only be removed from site by a waste carrier who is registered for carrying and disposing of clinical waste.

The official Waste Management Company appointed for the show is Initial Medical Services. The cost of handling your clinical waste is included in your stand cost. Each company indicating that they will be carrying out demonstrations on their stand will be given a 5 litre sharps bin and two yellow refuse bags.

For those companies taking part in the Live Demonstrations, adequate clinical waste facilities will be provided.

Equipment

All surfaces onto which treatment instruments and equipment are placed prior to treatment must have a smooth, impervious surface. These surfaces must be wiped down with a suitable disinfectant at least once a day, as well as following any spillage onto the surface.

Any tables or couches used by models must be covered with a disposable paper sheet which must be changed after each demonstration.

All equipment requiring regular/on-going maintenance should be maintained as per the manufacturer’s recommendations. The local authority/event organisers may require proof that correct and up-to-date maintenance has been carried out in certain instances.

Emergency Medicines

Appropriate emergency medicines should be available to treat the patient immediately in the event of an adverse reaction.

Hygiene

You must ensure that your stand has adequate facilities and equipment for sterilising/disinfecting instruments and equipment used for treatments and demonstrations.

Disposable rubber gloves must be worn for all invasive treatments and in any other instance where it is an industry standard to do so. These must be discarded after each demonstration and new ones used for each model.

Any protective clothing, paper or other covering used in the treatment must be clean and in good repair and not have been used in connection with the treatment of any other model.

Sterile, single-use instruments should be used wherever possible and disposed of correctly. Any other instrument used in connection with the treatment should be disinfected or sterilised immediately after the treatment has been completed.

You must ensure that adequate facilities and equipment for sterilising instruments are ordered for your stand if you plan to carry out demonstrations.

The following facilities must be ordered for stands where treatments are being carried out:

  • A dedicated wash hand basin, with a constant and adequate supply of hot and cold running water, means for effective drainage and sufficient electrical sockets if required.
  • Anti-bacterial hand wipes are not regarded as an acceptable alternative to the provision of hand washing facilities

Sufficient space must be made available on the stand surrounding the treatment area in order to ensure the safety of those administering and receiving treatments and also visitors to the event.

Adequate provision for storage must be accounted for on the stand for all equipment and items involved with the treatment. The store must be suitably clean and in such a place so as to avoid any risk of contamination.

Laser Treatments intense light source systems & LED

Full details of the demonstration of treatment must be submitted to the organiser no later than 60 days prior to the event.  

You must provide Local Rules, a Risk Assessment for the demonstration or treatment detailing all the relevant hazards and appropriate control measures, including, but not restricted to:

  • The class of the laser – This must be referred to within the Risk Assessment and users must be aware that lasers can cause serious eye and skin injuries from direct exposure to the laser beam. Diffuse reflections from the bean can also be as hazardous.
  • Nominal oculator hazard distance – i.e., the distance along the laser beam to the point at which the beam does not exceed the laser’s MPE (maximum permissible exposure). In this context this would be the safe distance at which members of the public could stand away from the laser and not be detrimentally affected.  As a rule if the nominal ocular hazard distance cannot be achieved between an operating laser and the audience then it should not be used.  
  • The competence of the person carrying out the treatment – Any person carrying out demonstrations or treatments with equipment that includes laser must have received adequate and appropriate training in the use of that equipment and must be a medical practitioner.
  • The environment in which the demonstration or treatment is carried out – If the nominal oculator hazard distance cannot be achieved on an exhibition stand then the demonstration or treatment must be carried out in an enclosed room or not at all.
  • The Risk Assessment should refer to users ensuring there are no reflective surfaces in the area they are carrying out the demonstration or treatment.

Please note due to Health & Safety regulations, no laser treatments shall be performed on stands.  Failure to comply can lead to Organisers shutting down the power on your stand.

Micro-dermabrasion

The therapists conducting the treatment must be fully trained on the equipment used, according to manufacturer’s requirements.

The model’s medical history should be sought for contra-indications for micro-dermabrasion treatment applications, i.e., any contagious disease; any blood transmitted disease (HIV, hepatitis, herpes); use of Retin-A, Tetracycline, Accutane, or any drug causing sensitivity to sun exposure; haemophilia; skin irritation or rash (wait at least 48 hours after waxing).

Therapists should wear latex gloves and protective face mask throughout treatment.

An operator-controlled hand piece must be properly and completely sterilised – according to manufacturer’s guidelines – before beginning treatment on a new client.

Once crystals become used (i.e., have passed over a client’s skin) they should be disposed of in the manufacturer’s recommended way.

Mobile sinks

If you are planning on carrying out live treatments on your stand you must ensure that you order a dedicated wash hand basin, with a constant and adequate supply of hot and cold running water, means for effective drainage and sufficient electrical sockets if required.  Our suggested supplier is The Mobile Sink Company. Anti-bacterial hand wipes are not regarded as an acceptable alternative to the provision of hand washing facilities. 

+44 (0) 121 747 1179 / info@mobilesink.com

Models

  • Models must not be treated if under the influence of alcohol, drugs or other substances
  • Stipulated age restrictions for treatments must be adhered to (no models under 18)
  • Models must be given written and verbal advice regarding after-care where appropriate
  • Appropriate skin tests must be carried out prior to treatment to check for possible allergies
  • Consent forms must be completed for each aspect of the treatment’s models will receive
  • The consent form must include the model’s permission that any photography of the demonstration can be used for marketing purposes
  • Full medical records must be obtained and kept for each model, please see the Treatment Records section of these Guidelines
  • Please note that visitors CANNOT be models for your treatments.

Personal Hygiene

Any person carrying out treatments must ensure that:

  • Any open boil, sore, cut, or open wound is kept effectively covered by an impermeable dressing
  • Hands are kept clean and are washed immediately prior to carrying out any treatment. For non-invasive treatments, only.
  • You must refrain from consuming food and drink during the treatment.

Sharps

Any needle or instrument which penetrates the skin, or any instrument or item of equipment used to handle such a needle or instrument, must be in a sterile condition and be kept sterile until it is used. Needles must be pre-packed, pre-sterilised and only used once before proper disposal in a puncture and leak proof yellow box which is clearly marked ‘sharps’. The box and its contents must be disposed of in a manner approved for clinical waste. Equipment and needles required for the demonstrations must be pre-sterilised and prepacked.

Treatment Records

You must ensure that adequate records are kept of:

  • The model receiving treatment
  • The treatment given
  • The person giving treatment

The model’s relevant medical history, including heart disease, fainting seizures (eg; epilepsy), haemorrhaging, diabetes, HIV infection, hepatitis B infection, cellulitis, eczema, impetigo, genital warts (if relevant) and any allergic responses (to anaesthetics, adhesive plaster, jewellery metals such as nickel, etc.) 

If you will be doing any demonstrations on your stand or during a speaker session you will need to complete the Live demonstration form.

If you have any questions regarding treatments and demonstrations on your stand, please contact:

Ways & Means Events / plans@waysandmeansevents.com

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