Deadlines & forms checklist

Below is a list of important deadlines and forms that must be completed on time to ensure a smooth running of your event and to ensure you get the best possible rates on stand orders. 

Failure to complete the below in time will result in late fee surcharges for stand orders and may affect you ability to build / show live demonstrations on your stand or during speaker sessions.

01.09.22 (LIVE W/C 18th July)

The Webshop for orders will be live week commencing 18th July. All exhibitors will be informed of its opening over email communication.

Stand orders early bird deadline

*Orders after the EB deadline date are subject to a 25% late surcharge. Graphics and floor covering orders may not be accepted after this date.

*Subject to surcharge and availability past deadline date

01.09.22

Health & safety form

Compulsory

01.09.22

Risk assessment form

Compulsory

01.09.22

Grid plan (PDF download)

Please download and return to operationsuk@easyfairs.com

Compulsory

*For all exhibitors who have placed orders for electrics, spotlights or shell extras & for all Elite shell exhibitors

01.09.22

Live demonstration form

*Please note any submissions after this date may not be approved in time or given permission to demonstrate

Required – ID of persons carrying out treatment / Method statement / Risk assessment / Public liability insurance / Certificate of competence / Copy of pre & post care advice  / Sample of patient consent form / Licence from council / Proof of GMC registration

Compulsory

*For all exhibitors performing live demonstrations on stands or during speaker sessions

01.09.22

Space only submission form

*Please note any submission sent after this date may not be approved in time and given permission to build

Required – Detailed stand plans including all measurements & dimensions / stand builders public liability insurance / space only build risk assessment / space only build method statement / type of flooring / space only health & safety declaration / construction phase plan

Compulsory

*For Space Only exhibitors or contractors building their own stand at the show

30.09.22

Web shop closes 

Easyfairs Web Shop closes for stand orders. Any orders past this date will be need to be made onsite, subject to onsite surcharges and may not be possible.

*Subject to surcharge and availability past deadline date

06.10.22

Lifting, Storage & Freight Orders
*Please note any orders after this point may not be possible 

*Subject to availability past deadline date 

 ASAP

 Site Rules & Emergency Procedures

*Please ensure all exhibitors and contractors attending site have read these documents prior to arrival. Access will not be permitted unless completed. T

Compulsory

*For all exhibitors and contractors

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Trends Report 2021

ExCeL London | 14 & 15 October 2021

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